Digital Workshop

I have just finish a CD ROM for the health department. This CD ROM will be distributed to all the community clinics in all the islands of French Polynesia.
This CD is like a catalog with all the educational products for teaching health in the islands.
The person in charge of the clinic, in the island, could order this documents by making an order in the CD and then by sending the order by email or by post.
All is OK, except that The Health Department want that the email order appears on their own sheet order with their logo..
I have add this model for the printing option but I don't know how to store the variable on their model order in the email option.
Hope to be clear !

Thanks

Thank you for your enquiry.

To store the value of a variable within the Subject or Body of an E-mail action, simply type the variable name surrounded by angled brackets.

For example, if the order number is typed into a text input box assigned to the variable orderno, you will need to type the following into the body of the E-mail action:

<orderno>

When the e-mail is read by the recipient, they will not see the variable name, but instead will see the current value of this variable at the time the e-mail was sent.

You can, of course, use static text in conjunction with variables. For example, say you have three text input boxes feeding into variables named name, age and occupation and an Email action which uses the following for the Body text:

Hello, my name is <name> and I am <age> years old. I am currently working as a <occupation>.

If a user named Bob Fish, who is 29 and a Web Designer inputted their information and sent the e-mail, the resulting message would read:

Hello, my name is Bob Fish and I am 29 years old. I am currently working as a Web Designer.

I hope this helps. Please do not hesitate to contact me if you have any further queries.

Kind regards,

Hi RoBin

Sorry for the delay to answer : I am too busy... even in Tahiti !
What you explain is what I do.
What I want is to put this variable on the already existing purchase order and then to be able to sent directly it by mail, filled with the various variables.

I will try to send you the image file from the purhase order.
[img]http://D:\Health%20order.jpg[/img]

Guy
EMA
Tahiti

Hi Robin,

it's me again. It seems taht I made an error to send the image file.
Could you explain me how to send a jpg file ?
Thanks

Guy
EMA
Tahiti

Hi,

Thank you for your enquiry.

The address to the image appears to be pointing to a location on your D: drive, which is obviously not accessible to me or other forum users. Try uploading the image as an attachment by clicking the Browse button in the Add an attachment section at the bottom of the reply screen. Once the image is selected, click Open, then click Submit to post the reply.

The image should now show in your post without problems.

Kind regards,

Hi Robin,

here the image.
What I want is to put all the variable at the right place on this order form and to send by email.
I have to button on the page : one to print and one to send the order by email.
The first one : printing is OK. People who will use the CD can print this order form with all the variables (80) at the right place.

For the email button : a file text is create with all the 80 variables and when the user click on the email button, his email software is open, a mail is create with the file text, with the email address where to send this mail and the object. The user has just to add some comments, if he wants.
But what I would like is to get all the 80 variables on the order form (like for the printing option) but inside the body of the email.

Sorry for my explanation. Not easy for me to try to explain in English.

Hi Guy,

Thank you for your reply.

Placing variables within the body of an E-mail action is possible using the advice given in my previous reply and I have attached a sample publication which demonstrates this in action.

However, placing the values of variables within a pre-formatted table may prove a lot trickier. If your e-mail client is set to HTML format by default, you could possibly build up this table using HTML tags in the body of the E-mail action, which should look correct when ultimately viewed in your e-mail software. However, as you want the end-user to be able to add information to this e-mail, their e-mail client may not be set up to support HTML and they will see all of the HTML tags.

Is it essential that the order form reaches you in table format? One workaround would be to add all 80 variables to the body of the e-mail action separated by commas. When you receive this e-mail, you should be able to copy these comma-separated values straight into Microsoft Excel or Word (or whichever application you have used to create the table) using the Paste Special command. Each value should now be pasted into a different cell in the table. As long as the variables in the body are in the right order, this should successfully populate the table and you can print or save the result.

I hope this helps. Please do not hesitate to contact me if you have any further queries.

Kind regards,

Hi Robin,

thanks for yout help. As it is now more than midnight I will test your suggestion tomorrow morning.

Guy